Zoho Forms: Boost Your Lead Generation

Zoho Forms is a cloud application for the simple creation of digital forms using drag and drop – for efficient data capture and data management. Zoho Forms is a tool from the Zoho cosmos: Zoho is an Indian company that develops software solutions for every area of business. On the market since 1996, more than 90 million users worldwide currently use the software, which is active in over 180 countries. Small and medium-sized companies in particular favour Zoho, whose most important products are Zoho CRM, Zoho Books, Zoho Projects and Zoho Workplace (a tool similar to Microsoft 365), which are supported in 11 languages. And with success: on average, Zoho applications receive 4.5 out of 5 stars on review platforms.

Online forms for every need

Admittedly, online forms can be integrated into your website in no time at all using content management systems such as WordPress with a plugin. But if you want to get more out of your contact form, Zoho Forms is just the thing for you, because it fulfils all the requirements for professional lead generation: the forms are highly customisable, responsive on any device and support the assignment of tasks and approval workflows. Create forms? This is easier than ever with Zoho Forms thanks to the intuitive visual form editor: you have countless form fields to choose from and can thus configure your form individually. Form integrations are no problem either: simply connect your online forms quickly with Google Apps, other CRMs or Zoho applications. And not just on the desktop – Zoho Forms is also available as an app for iOS and Android mobile devices, so you can work with the application on the go.

Zoho Forms is available in five price packages: free, Basic, Standard, Professional and Premium.

In terms of value for money, all free versions of Zoho, including Zoho Forms, are unbeatable: Without the need for a subscription, you can use the basic functions for form creation. The basic integrations with Zoho’s own tools are also available to you. Although the number of forms that can be created is limited and only up to 500 form submissions per month are possible, the package is ideal for start-ups and companies that want to test Zoho Forms.

The Basic plan costs €10 per month and offers you one user, unlimited forms and reports, 500 MB memory and the possibility of up to 10,000 submissions per month. You also have access to integrated and customised designs and document merging.

The Standard package costs €25 per month and expands on the Basic plan with an additional 9 users, 15,000 more submissions per month, and 2 GB of storage. It also allows you to configure approvals and tasks.

For €50 per month, the Professional package offers 25 users, up to 75,000 submissions, and 5 GB of storage. Additionally, the package includes payment integration.

The Premium package costs €90 per month and includes the full range of features: 100 users, unlimited forms and reports, up to 150,000 submissions per month, payment integration, 10 GB of storage, custom designs, document merging, approvals and tasks, and a data record audit.

As with all other Zoho applications, you can start with a smaller package and upgrade to a larger one at any time with just a few clicks.

When discussing personal data and online data collection, IT security must be a key consideration. Today, we face ever-increasing threats from cyberattacks and data breaches, making the protection of information processing through IT security more crucial than ever. It’s not only important to protect relevant company data and information, but especially personal data. This is where the GDPR comes into play, which applies to every company operating in the EU, and whose data protection requirements must be followed through measures outlined in Article 6 of the GDPR.

Contact forms are therefore sensitive in terms of data protection law

Contact forms typically request sensitive personal data, which is why data protection concerns often arise. The principle of data minimization applies to the collection and processing of contact data. This principle defines the minimum amount of data that needs to be collected to address the contact request. This should be limited to a field for the message, email address, name, and phone number.

Is Zoho Forms GDPR compliant?

Zoho not only focuses on the digitalization of business areas but also on data protection. To achieve this, Zoho has updated its data protection policies to ensure global data security. To protect confidential information, Zoho Forms uses encryption, integrates reCAPTCHA, and certifies data security through SSL.

Who does the GDPR not apply to?

The answer to this question is simple: the GDPR applies to all companies that handle personal data, without exception, and brings with it several rights and obligations. For example, website operators are required to include not only an imprint and a privacy policy but also a cookie notice. A double opt-in must also be implemented for the newsletter registration form, where users must actively consent to receive the newsletter twice. All companies must therefore ensure that their website is GDPR-compliant and establish correct internal data protection procedures for employees. It is advisable to work with a data protection officer.

Did we promise too much? We don’t think so – it’s never been easier to create GDPR-compliant online forms than with Zoho Forms! You can customize, design, collect information, and effortlessly generate new leads.

Do you have any questions, or would you like to learn more about Zoho Forms? Feel free to get in touch! As an official Zoho partner, we will introduce you to the tool and handle the implementation tasks for you. Book your free consultation online now!

codafish – Your Zoho partner for all digital applications

We’ve reached the end of our Zoho Forms overview, and now you have the key details to make an informed decision. Whether you’re looking to streamline form creation, automate workflows, or ensure GDPR compliance, Zoho Forms offers the features you need. If you’re ready to enhance your lead generation process and want expert assistance, we’re here to help! As a certified Zoho partner, we can guide you through setup, provide tailored solutions, and handle implementation. We also train your team to ensure a smooth transition and offer ongoing support to maximize your success with Zoho Forms.